Customer Schools

National Schools’ Competition Entrants

Please read this privacy notice carefully to see how the English Schools’ Football Association will treat the personal information that you provide.

This information is collected so that we can effectively and efficiently organise our activities for our members and so is sought under the “legitimate interests” basis outlined in the General Data Protection Regulations (GDPR) legislation.

Your Data

Why we need it, what we use it for and when we no longer need it

In order to ensure that the Association’s football calendar of activity is delivered, your contact details (including your name, postal address, telephone number, email address) are held in the Association’s digital records and are published in the Association Handbook.


Handbooks are made available to all affiliated members and to competition entrants. Details will be retain on our database, which is encrypted.

Data Use

Your information will be used for the purpose of communicating essential information relating to the planning, organising, delivering, administering, celebrating and governing schools’ football and will be made available only to those who need it for this purpose. We may send information to you on behalf of third parties (such as competition sponsors) and may be required to share your personal details with The Football Association in the event of discipline or safeguarding concerns,  but will not otherwise share your personal details unless required to do so by English law for statutory, regulatory or legislative purposes.

Player Information

Player names and dates of birth shall be collected for teams entering national competitions. Names may be used for team sheets and programmes or other publicity measures (subject to appropriate consents), and will be shared with match officials. Subject to appropriate consent, player photographs may also be taken and used for publicity purposes.

Player names from teams teaching the national finals will be retained for the archive. Dates of birth shall be collected to check player eligibility. We will use the personal details you provide about your players in the event that discipline cases are referred to the ESFA, and those records may be shared with The Football Association for the purposes of administering discipline cases. Records will be retained for the periods laid down by FA requirements. Records are held in password protected network enabled PCs.

Your Financial Details

We will collect the bank account details for your school for the purposes of necessary financial transactions (eg should a refund become due) and will ensure that our e-security arrangements minimise risks to that information. Details of any financial transaction shall be retain for the duration specified by the regulatory framework governing those transactions (eg HM Treasury guidance)


At the end of each playing season, your data will be retained as part of the Association’s archive. You will also be invited to update your information for the following season. Should any of your details change at any point, or should you wish for your details to be removed, please contact and the records will be amended accordingly without delay. 

Using our Website

When you visit our website, we may also collect, process and use information about you and your use of the site (which may not personally identify you), such as the how you arrived at our site. Such information may be collected through “traffic data” and may involve the use of cookies, IP addresses or other codes. You can block cookies by activating this option in your internet browser. Our website uses google analytics  to understand how our customers navigate through our site and what sections they visit. The website many contain links to other sites. Please be aware that we are not responsible for the privacy practices of these sites.

The ESFA’s statement about cookies can be found at:

You can find more about cookies by visiting,

Accessing your Information

If you wish to access the information we hold about you, you can do so by submitting a subject access request to the Association in writing using the contact details below.

Please mark your correspondence “Subject Access Request” and we will respond within 40 days.

Contact Details

If you have any queries about any aspect of this statement, or wish to notify us of any change in personal details, personal communication preferences or other data uses, then please contact

By email: 
The Data Controller

Use “FAO Data Controller” as the email subject title.

By post:
The Data Controller,
English Schools’ Football Association,
4 Parker Court,
Staffordshire Technology Park,
Stafford ST18 0WP